How to Pre-Register to Receive COVID Vaccinations for Physicians and Staff January 5, 2021 General COVID Vaccine, COVID-19, COVID-19 Vaccination 0 DOWNLOAD PDF COPY January, 2021 HOW TO PRE-REGISTER TO RECEIVE VACCINATIONS FOR PHYSICIANS AND STAFF: Hello Physician Partner, San Bernardino County Medical Society is excited to be working with San Bernardino County Department of Public Health to reach out to you with regard to you and your staff being vaccinated against COVID as part of the vaccination roll out in our county for healthcare providers. The SBCDPH team and Michael Sequeira, MD, Public Health Officer, and past president of SBCMS, want to make sure you are all included in this process and thank you for your efforts on the front line during this challenging time, especially in your role as solo and/or independent practice physicians and staff teams. For those of you who require a vaccine who are not affiliated with a hospital medical staff or will not be getting vaccinated through a hospital system, we ask that you please register as soon as possible by sending emails to both of the following emails: Covid19vax@dph.sbcounty.gov and aelsner@sbcms.org and include the following information in your email: Name Practice/Affiliation Address, City, Zip Cell phone Email address Number of persons requiring vaccinations (must be classified as medical) We look forward to receiving your request. Making sure you are vaccinated is a high priority for DPH and SBCMS to ensure your health and the health of those around you. New vaccination doses will be arriving in our county soon. When we receive more information, DPH will coordinate an appointment with you. IF you would like to administer the vaccine internally to your own office staff (of 10 or more providers/staff) OR Also, if you would be interested in serving as a vaccination host site in your office for other physicians or members of the community, please register your practice at https://.ca.COVIDreadi.com NO LATER THAN JANUARY 10, 2020. You can view the COVIDreadi quick guide here with details about the process of serving as a host: IMM-1303 COVIDReadi Provider Enrollment Quick Start Guide (sbcovid19.com). Thank you again for all of your dedication. It is an honor to work with you. Feel free to let us know if you have any questions whatsoever. *********************************************************************************** IMPORTANT UPDATE January, 2021: Hello Providers and Staff Members Seeking Vaccinations, Thank you for pre-registering your practice / providers to be vaccinated through the DPH email system. You are receiving this as follow up to those of you who sent an email request with 10 or more providers/staff in your practice. We have received additional information from San Bernardino County Department of Public Health (SBCDPH) on next steps for getting you and your staff teams vaccinated as soon as possible. It has been determined that your practice will be able to be vaccinated sooner and more expeditiously if you can please register in the state COVIDReadi system (if you have not already done so). This is required to qualify your practice as an administrator of vaccines even if it is just internally within your own practice. DPH will DELIVER VACCINES TO YOUR PRACTICE/OFFICE in the quantities you have specified at a time to be determined. You will be able to administer these vaccinations IN HOUSE by your own providers to the rest of your team without having to navigate an appointment system. Please visit the registration site at https://ca.covidreadi.com AS SOON AS POSSIBLE AND BEFORE JANUARY 10. As soon as you complete and submit your application online, the process will begin for you to be approved as a vaccination administration hub (for your own practice) through COVIDReadi. You should receive a confirmation ID once your application is approved and SBCDPH will also follow up with you on vaccine delivery details. If you have any issues or get stuck on any part of the application process, contact Susan Strong at DPH at Susan.Strong@dph.sbcounty.gov. FYI: Deep freezer equipment is not needed to store vaccine short-term. Moderna vaccines require normal refrigeration for 30 days of short term storage and Pfizer vaccines require normal refrigeration for 5 days of short term storage. Thank you for your patience as we refine our system and make sure you and your team are taken care of in a more expeditious manner. HAPPY NEW YEAR! Should you have any questions please contact Alison Elsner, SBCMS Executive Director, at aelsner@sbcms.org. Thanks for ALL YOU ARE DOING. ******************************************************************************* HOW TO REGISTER YOUR PRACTICE TO ADMINISTER VACCINES TO YOUR OWN PROVIDERS AND STAFF IN-HOUSE AND/OR TO SERVE AS AN ADMINISTRATION HUB(S) FOR OTHER INDEPENDENT PRACTICES: Dear Health Care Provider/Partner: San Bernardino County Medical Society (SBCMS) is pleased to be working with the San Bernardino County Department of Public Health to ensure that all practitioners and their staffs will receive their COVID vaccinations. WE WOULD LIKE TO INVITE YOUR LOCATION/FACILITY TO SERVE AS A VACCINATION HUB TO ADMINISTER SOLO AND INDEPENDENT PRACTICE PHYSICIANS AND THEIR STAFFS, especially those who are not otherwise receiving vaccinations through the hospital system. YOU WILL NEED TO REGISTER YOUR LOCATION INTO THE COVIDReadi program, through the California Department of Public Health (CDPH) at https://ca.covidreadi.com as soon as possible. COVIDReadi, our COVID-19 vaccination provider registration system, is now open for you to register to participate in the COVID-19 Vaccination Program. All health care providers who will be receiving and administering COVID-19 vaccines must be enrolled in the program. Due to limited vaccine availability expected during the initial phases of the vaccination program, prioritized enrollment activities for vaccination providers are currently focused on settings where COVID-19 vaccines will be administered in Phase 1a. Providers that are current immunizers and are likely to immunize for Phase 1a will be invited by their Local Health Department, so please do not share this link – it will be unique for you. Before you begin your registration, first you need to make sure that you have a valid CAIR2 Org Code so that you can meet the requirement of reporting vaccine administration. If you are enrolled in CAIR, please have this information available when you begin the registration process. If you have not enrolled, please see the table below for your options and how to begin the enrollment process. CAIR2 COVID-19 Vaccine Reporting Options Description Where to Enroll Direct data entry Will take longer to get started - must submit a request for every staff member who will be entering doses into CAIR and each of these staff members is required to attend training before being given access to CAIR2. CAIR2 Standard Enrollment http://enroll.cairweb.org/ PrepMod app Slight learning curve, automated data export to CAIR2. No training required. CAIR2 Mass Vax app Spreadsheet view, easiest to learn, can get started as soon as you receive your CAIR2 Org Code (IIS ID), automated data export to CAIR2. No training required. Once you have completed your CAIR process, it will be time to start the registration process. We are including links for instructions and a step by step guide. Please read both carefully before you begin. There is a fair amount of information that you need to collect prior to completing the enrollment application. We understand that organizations are managed differently and this will impact how you register. Additionally, the information gathering process may require coordination with different people within your organization. The registration process is broken into three parts—prescreening section, Part A-Organization, and Part B-for each organization’s location. Please consider the following: If you have a consolidated management structure, with a Chief Medical Officer and Chief Executive Officer (or chief fiduciary/legal official) that oversee multiple locations, they must complete and sign the CDC COVID-19 Vaccination Program Provider Requirements and Legal Agreement (Section A), and then the individual locations will complete the Provider Profile Information (Section B) for each vaccination location covered under your organization (Section A). Through this process, your Organization’s leadership does not have to sign enrollment agreements multiple times for all sites under your organization’s umbrella. If your organization is independently managed, then each site would need to be enrolled individually, as an Organization, with each location leadership (CMO and CEO) completing and agreeing with the Program’s participation agreement. California’s Registration Portal (COVIDReadi) The provider registration portal, COVIDReadi, can be found at this link: https://ca.covidreadi.com/. The system is set up so that each person involved with the registration process needs to create their own account; once the organization is established, invitation codes can be sent to all individuals that need to participate in the process. As you start entering information into COVIDReadi, please consider the following: If you do not receive an email from COVIDReadi to confirm your email address after setting up your account, please check your junk/spam folders. You may also have to check with your IT support in case the email is blocked due to a filter. Your information is saved as you move from page to page; this will allow different individuals to access the enrollment form and add specific pieces of information. You will need to complete at least one location in Section B for each Organization—an enrollment will not be reviewed until both an Organization and at least one Location section is submitted.. Please forward this to the appropriate people in your organization to begin the registration process. If you have any questions, please contact COVIDCallCenter@cdph.ca.gov or if you need assistance with your registration, you may contact Susan Strong at Strong, Susan.Strong@dph.sbcounty.gov. **If you are looking ONLY to request to be placed in the request queue for you and/or your staff to receive vaccinations, without serving as a vaccination hub, please email your request including your practice information and number of persons requiring vaccinations to: Covid19vax@dph.sbcounty.gov. Thank you for participating, and we appreciate all you are doing! Comments are closed.
